Thanks for joining us! You'll get a welcome message in a few moments.Outlook for Mac is a disk space hog but the macOS has a way to recover some of that.Mac computers can have relatively small hard drives like 128GB or 265GB which Outlook 2016 for Mac can gobble up.Unfortunately, Outlook for Mac, even the latest Outlook 2016 doesn’t have some of the space saving options available to Office for Windows. In particular, the ability to only sync the most recent messages. Outlook for Mac is ‘sync all’ software.The result can be many gigabytes used up on a relatively small drive. Before you buy a new Mac or get a third-party drive upgrade, check out a somewhat hidden feature in the macOS – HFS+ compression. MacOS HFS+ compressionWindows users have a ‘Compress contents’ options to shrink the disk space used by files.
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How to Transfer Microsoft Office to an External Hard Drive or a USB Drive So, if you wish to save disk space by installing the large-size Microsoft Office 2003, 2007, 2010, 2013, 2016 and Office 365, to somewhere else other than the local drive, and be able to run an application from an external drive, make it happen in the other way. Microsoft Office remains the most powerful and flexible office suite money. Microsoft recently released Office 2019, the latest version of its Windows and Mac office. Office 365 users will point out that they've had many of these features for a. Doesn't help you figure out where this file is on your hard drive.
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NTFS Compress works seamlessly in the background. It’s easy to use and available on the Properties dialog for any file, folder or entire NTFS drive. It’s not used a lot on Windows computers now because hard drives have become a lot larger and cheaper.
The compression doesn’t save as much disk space as it once did because many file formats are now already compressed (e.g. Docx, xlsx, pptx, jpg etc).MacOS has a similar feature, HFS+ compression which has been available since the Snow Leopard release. Note: macOS also has a feature called ‘Compress’ which is a different thing entirely.Unfortunately, HFS+ compression isn’t easy to use.
The Apple supplied method is terminal command lines! That’s a right PITA and really strange for the usually user friendly Mac.If you want to try HFS+ compression from the command line – check out.We found a nifty and cheap tool to use HFS+ compression, but it’s disappeared. Outlook for Mac data folder locationOutlook 2016 for Mac puts the data folders in the users Library folder/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main ProfileThen drill down to /Data/ and three ‘Message’ folders:. Messages. Message Sources. Message AttachmentOutlook 2011 for Mac is different.
Data is stored in Documents/Microsoft User Data then in ‘Identities’. What’s taking up Mac disk space?We used to look at the entire drive and see which folders took up the most space.
Sure enough, Outlook is using 20GB.Unlike Outlook for Windows (which has a single enormous data file.PST or.OST), Outlook for Mac saves messages and attachments in many different files. That’s another reason why Outlook for Mac uses up so much disk space. Now you’ve identified the Outlook for Mac data folders, you can compress them. HFS+ Compression with Outlook 2016 for MacOur tests of HFS+ compression saved 9GB of disk space from 20GB of Outlook data – a whopping 47% improvement.Here’s the results of some folder HFS+ compression.The three Outlook 2016 message folders get shrunk nicely by HFS+ compression.Messages was 4.6GB and now uses less than 1GB.Message Sources was 4.5GB and is now about 3GB.The 10.5GB Message Attachments folder is now about 7GB. That was a welcome surprise since many of the attachments are already compress formats like.docx.pdf and.jpgThe top three folders are non-Outlook examples for reference. The Video and Top Shots folders have video and JPG files which are already compressed, so the disk space saved is tiny.
The Documents folder has a mix of many files types with about 10% disk spaced saved by HFS+ compression. ClustersWe turned to Clusters which is an app which puts a friendly face on HFS+. We bought it in late September 2017 for a mere US$15. A darn lot less than a Mac hard drive upgrade.Alas, Clusters is no more.
According to “ Clusters has been discontinued and is no longer available for sale.”. A download is still available which might only be the trial version.We’ve asked LateNightSoft for more detail and will post here if we find out more. Apple File System AFSKeep in mind that Apple is changing the file system used in macOS.
HFS+ is being replaced by which does NOT support real-time compression.Newly installed Mac will have AFS installed by default. Older Macs have HFS+. You can tell from the Finder, Info pane for your hard drive. If the Format is ‘Mac OS Extended’ then you have HFS+ and compression is available.
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OneDrive for Business OneDrive OneDrive sync app for MacOneDrive Files On-Demand helps you access all your files in OneDrive without having to download all of them and use storage space on your device.When you turn on Files On-Demand, you’ll see all your files in Mac Finder and get new information about each file. New files created online or on another device appear as online-only files, which don’t take up space on your device. When you’re connected to the Internet, you’ll be able to use online-only files like every other file on your device. Important: Files On-Demand requires. Save space with OneDriveWith OneDrive Files On-Demand, you can:.Save space on your device by making files online only.Set files and folders to be always available on your device.See important information about files, such as whether they are shared.See thumbnails of over 300 different file types even if you don’t have the required application installed to open itYour files will have these statuses in Finder:Online-only files don’t take up space on your computer. You see a cloud icon for each online-only file in Finder, but the file doesn’t download to your device until you open it. You can’t open online-only files when your device isn’t connected to the Internet.When you open an online-only file, it downloads to your device and becomes a locally available file.
You can open a locally available file anytime, even without Internet access. If you need more space, you can change the file back to online only.
Just right-click the file and select Free up space.Only files that you mark as Always keep on this device have the green circle with the white check mark. These always available files download to your device and take up space, but they’re always there for you even when you’re offline.Download and set up OneDrive Files On-DemandDownload and install.For new OneDrive accounts on Mac OS Mojave, Files On-Demand is turned on by default when you set up OneDrive. Existing users need to turn on Files On-Demand in OneDrive Preferences. Notes:.OneDrive Files On-Demand requires an Apple File System (APFS) formatted volume for syncing files. Notes:.New files or folders created online or on another device appear as online-only to save maximum space. However, if you mark a folder as 'Always keep on this device,' new files in that folder download to your device as always available files.If a folder is online-only, you can still mark individual files within that folder as always available.Finder can search for online-only files by name, but it cannot search the contents within online-only files because they aren't stored on the device.Choose a folder to hide on your deviceSometimes you might want to make sure a folder doesn't show up on a device for privacy reasons.
For example, you might want to hide a personal folder on a work computer. Here's how you do that.Click the OneDrive cloud icon up in your Menu bar, click the three dots to open the menu, and select Preferences.Click the Account tab, and then select Choose folders.Clear the check box next to the folder you want to keep off this device. Important: Files On-Demand settings are unique to each device, so you may need to do this on each device where you want to keep a folder hidden. Files On-Demand and deleting files Can I move online-only files within my OneDrive folder?Yes, you can move online-only files within your OneDrive folder for that OneDrive account.
When you move files outside that OneDrive folder, the files download to the new folder and are removed from your OneDrive. If you accidentally delete something, you can by going to your OneDrive recycle bin. What happens if I delete a file or move it to the trash?When you delete an online-only file from your device, you delete it from your OneDrive on all devices and online. You can restore deleted files and folders from your OneDrive recycle bin on the web for up to 30 days.
If you delete a locally available file, it also appears in your device recycle bin.If you want to hide a folder on your device, see. Does changing a file to online-only delete the file from my OneDrive?No, changing a file to online-only doesn't delete it from your OneDrive. The file no longer takes up space on your device, and you will still be able to see the file from OneDrive mobile apps or on the website. Learn moreNeed more help?Get online helpSee more support pages for and.For the OneDrive mobile app, see.Email supportIf you still need help, shake your mobile device while you're in the OneDrive app. To contact OneDrive for Business support from your PC or Mac, select the OneDrive icon in the notification area or menu bar, then select More Send feedback I don't like something.OneDrive for Business Admins can also view the, or.Got feedback?OneDrive UserVoice is your place to suggest the features you’d like to see us add to OneDrive. While we can’t guarantee any specific features or timelines, we will respond to every suggestion that gets at least 500 votes.Go to the.
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